Top 10 Tools every Freelancer needs to be Successful

There are Tools every Freelancer needs in order to be successful at freelancing.

Freelancing can be an incredibly rewarding profession, but it’s also a very challenging one. In order to thrive as a freelancer, you need to know how to keep track of your finances, run your own business, and manage your own time (and not just on the job). 

Thankfully, there are a variety of apps and tools available that can help with each of these aspects. In this post, we’ll cover the top 10 tools every freelancer needs to have in their arsenal in order to stay successful.


Evernote is a note-taking app that helps you keep track of all your ideas, both big and small. You can use it to write down thoughts, create to-do lists, and even store documents and images. Plus, Evernote syncs across all your devices, so you can always access your notes no matter where you are. It’s an essential tool for any freelancer. 

 Keep all your ideas, no matter how small or large, in one place and access them anywhere. Great for freelancers who work on multiple projects and want a way to keep all their thoughts in one organized place.

Google Analytics

As a freelancer, it’s important to track your website traffic and understand where your audience is coming from. Google Analytics is a free tool that can help you do just that. Simply create an account, add the tracking code to your website, and start collecting data. 

You’ll be able to see things like how many people visit your site, what pages they view, and how long they spend on each page. This information can be invaluable in understanding your audience and making decisions about your content. It also provides insights into which of your marketing efforts are working best for you and which ones might need to be adjusted. 

For example, if you’re advertising through Facebook and only getting a few visitors, but you’re getting lots of visitors through LinkedIn, then it might make sense to focus more energy on LinkedIn instead. In addition to this, Google Analytics will allow you to keep track of your lead generation sources. 

You’ll know which types of ads or other marketing strategies are generating leads and which ones aren’t. 

Again, this information can come in handy when deciding where to put your money or time into future promotions.

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Trello is a great tool for managing projects and keeping track of deadlines. You can create boards for each project you’re working on, and add deadlines, notes, and files. Plus, you can invite team members to collaborate with you. It’s perfect for teams who work together remotely or who work in different time zones. 

The drag-and-drop interface makes it easy to move items from one list to another and assign tasks to others. 


 Asana is the top task management app for any freelancer. It has most of the features that you would find in traditional project management software like Basecamp, but its sleek design and smooth user experience make it more intuitive to use. 

You can easily see all your assignments at a glance, and they are colour-coded by the due date so that you know what needs to be done right away. Plus, if you get stuck while completing an assignment, there are an endless number of resources available through Asana’s help centre so that anyone can get back on track quickly. 

From tutorials on how to set up templates to video walkthroughs for popular features, this comprehensive support system will have you up and running in no time. 

Finally, Asana integrates seamlessly with Google Drive so that users can share their documents without leaving the program. So whether you’re working alone or as part of a team, this should be your go-to platform for assigning tasks and staying organized.


As a freelancer, you’re responsible for your own marketing. Buffer can help by making it easy to schedule and publish social media content, so you can stay top of mind with your audience without spending all day on social media. 

Plus, Buffer’s reporting tools can help you track your progress and see what’s working (and what’s not). It’s one of the most popular tools among freelancers because it has everything they need in one place, plus integrations with other popular apps like Google Drive and Trello. If you use multiple freelance platforms, then Upwork is worth checking out too. 

It doesn’t have as many features as sites like Elance or oDesk, but those sites tend to attract more employers than freelancers anyway. 

When you create an account, you’ll set up a profile where potential clients can review your work history and experience before hiring you. They also offer some great safety features to make sure payments are secure and disputes are handled fairly. You’ll pay a 20% commission fee if someone hires you through Upwork, which is slightly higher than other sites, but again that’s just because there are fewer freelancers on the site competing for jobs.


Canva is a graphic design platform that allows you to create amazing designs for your blog, social media, and more. Plus, it’s super easy to use – even if you’re not a designer! With Canva, you can create beautiful visuals without spending hours on them.

It’s FREE, it’s easy to use, and it has a ton of built-in templates. You’ll spend less time creating graphics and more time working on your business. It also integrates with Pinterest so you can post directly from the app! Social media managers will love this one. 


There are many different ways to manage your tasks, but Todoist offers project management and collaboration in one place. 

With features like due dates, recurring tasks, subtasks, labels and priorities – no wonder over 6 million people trust Todoist as their daily task manager! If you have employees or subcontractors, they can sync up and collaborate seamlessly too.  

They offer a Chrome extension that makes managing tasks while browsing the web much easier. Todoist also has mobile apps so you can stay productive while on the go.


Skype is a must for any freelancer. It’s a great way to keep in touch with clients, collaborate with team members, and conduct business meetings. 

Plus, it’s free! Just make sure you update your contact list regularly to avoid calls from strange numbers or from people you don’t know. 

When you upgrade, consider adding the $2.99 per month plan which allows for group video chat and mobile access. Keep in mind that there are other communication options out there including Slack and WhatsApp but both of these have limitations (Slack has a max of 15 users). If you need something more robust, try Trello or Basecamp. 

Trello is ideal for keeping track of progress on projects as they go through different stages while Basecamp provides space for messages and tasks within one place. 

Of course, all these tools only work if you’re connected to Wi-Fi so be sure to keep an eye on your data usage!


Audacity is a free, open-source, cross-platform software for recording and editing sounds. It is a very versatile tool that can be used for a variety of tasks, such as recording interviews, podcasts, or music. If you are looking for an easy-to-use and powerful audio editor, Audacity is a great choice. It’s available on Windows, Mac OS X, GNU/Linux and other operating systems. 

It supports WAV, AIFF, AU, FLAC and Ogg Vorbis file formats; additionally, it supports MP3 export via the LAME encoder library. You will need this if you want to use your voice instead of your hands when making videos with Screenflow (below). Alternatively, you could also record yourself with Skype’s Voice Recorder. 

Audacity also comes in handy when you need to edit out mistakes from recorded conversations before uploading them to social media. 

It has unlimited tracks which allow it to mix different recordings together and includes a large range of effects like echo, phaser, chorus and more.


As a freelancer, it’s important to have a professional email list that you can use to market your services and products. MailChimp is a great tool for creating and managing email lists. Plus, it’s free for up to 2,000 subscribers! 

Once you’ve created your email list, MailChimp makes it easy to send out personalized emails with automated follow-ups. 

You can also create autoresponders or do any kind of A/B testing without having to deal with complicated code or plugins. If you’re looking for more advanced features, there are paid plans available starting at $10 per month. 

Signing up takes less than five minutes. First, choose the type of account you want (a Free Account) then select the plan type (which starts at $10 per month). 

Next, enter your contact information and start customizing the look and feel of your website by uploading a logo or header image. Finally, add some content about yourself so that potential clients know who they’re dealing with. 

Now that your MailChimp account is set up, let’s go back to WordPress and finish setting things up!


Dropbox is a great way to keep all your files organized and in one place. It’s accessible from anywhere, so you can always have your most important files with you. Plus, it’s easy to share files with clients and collaborators.  

You can add people to a shared folder and they’ll get an email letting them know they’ve been added. 

The best part? They don’t need an account to access the shared folder! If someone has already installed Dropbox on their computer, just send them the link. Done! 

Google Drive: Google Drive is a tool that does just about everything you could ask for from a cloud storage service. 

With it, you can create documents, spreadsheets and presentations; store photos; manage tasks and calendars; collaborate on projects with others; and find anything fast because of its searchable index of 15+ gigabytes of data (including your Gmail).


As a freelancer, you are constantly writing emails, proposals, and blog posts. Grammarly is a lifesaver because it catches all of your typos and grammatical errors. 

Not only does it make you look more professional, but it also gives you peace of mind knowing that your work is error-free. In addition, the company has integrations with Microsoft Word so any mistake will show up in red on the screen. 

It’s available for both desktop and mobile devices. If you’re looking for something free and easy to use, Grammarly should be at the top of your list.


As a freelancer, you are your own boss. This can be both good and bad. On the plus side, you get to make your own schedule and work from home (or wherever you want). But on the downside, there is no one to hold you accountable but yourself. 

This is where Minimax comes in. It’s an app that lets you set goals for things like sleep and exercise, and then monitors your progress towards those goals. It’s like having a personal trainer right on your phone!  You can even compete with friends or other people in your city who also use Minimax to track their fitness. You also have access to reminders of when it’s time to do something important (like taking medicine), so you don’t forget. 

The only problem I’ve had with this app is it doesn’t always sync up properly with my Fitbit watch, which means I’m not getting credit for all my steps.